Toodle.
This to-do app doesn’t exist.
It’s the app I’d use if it did.
You can create ‘Projects’, and group those projects into:
Paid, Passion, Potential, Prod
Each project as a ‘Client’, so you can group projects by whomever is initiating them.
Each project has ‘Tasks’, which has:
Description
Deadline
Complexity (easy, medium, complex)
Size (small, medium, large)
Want to (Yes, Meh, No)
Then comes the useful bit: prioritisation across multiple projects.
You can prioritise tasks within a project, so you can look at each project, and see the order of tasks to be done.
You can prioritise tasks within a client, so you can look at a client account, and see the order of tasks to be done.
You can prioritise tasks at a global level, so you can look at all of your projects, in a single view, and see the order of tasks to be done.
I don’t know of any tools which allow you to shuffle the order of tasks from across multiple projects in a single view. Do you?
Then, there would be ‘today, tomorrow’ mode, which allows you to take the top items from the global priority list, and create a todo list just for today.
Then, the ‘todo/done’ state would have an extra option ‘waiting on someone’, which means, the task is done by you, but you’re waiting on someone else to respond or add something in. This can have a regular reminder to follow up on things you’re waiting on.
Finally, there would be an ‘after this’ option, which allows you to add any sort of ‘next task’ to the current task you’re thinking about, either as ‘immediately after’ [follow on tasks you hadn’t thought about which pop into the priority straight after at a project level] or ‘some point in the future’, [so you never lose an idea that you want to work on, but it doesn’t clutter up your todo list].
This is what I effectively do every morning on paper.
Prioritise the tasks from across my multiple projects. But doing this on paper is hard.
I have a list in Evernote of all my projects (paid, passion, potential and prod), and then a ‘Today Work’ in my notepad, on which i write S/M/L and 1/2/3 next to. I get the Small priority things done quickly first. Then the Large priority things done next in bursts of 90 minutes. Plus a sheet of future tasks which have popped into my head from across multiple projects [although i often lose ideas which i don’t need to do right now, but could/should down the line, roadmap sort of things for specific projects]
It is a mess. I just would love a digital alternative which means i can see things in a single view, rather than multiple places.
I’m not sure the common tools (trello, etc) work for people who have multiple organisations, multiple projects and multiple priorities.
If you’re a freelancer, and have multiple projects which span more than one group of people, how you do manage the complexity of your workload?
